TOOLS FOR YOUR PARTICIPATION
NO-COST PROMOTIONAL TOOLS
GETTING TO AND STAYING IN MEXICO CITY
Hotels, flights and ground transportation: everything you need to know to get to Mexico City and stay there during AHR EXPO MÉXICO® 2027.
EXHIBITOR FAQ
When and where will AHR EXPO MÉXICO® 2027 take place, and what are the show hours?
AHR EXPO MÉXICO® 2027 will take place Tuesday, September 21 through Thursday, September 23, 2027, at Centro Banamex in Mexico City. Show hours are 2:00 to 8:00 p.m. on all three days.
Where can I find the Exhibitor Manual?
The Exhibitor Manual will be available in January 2027 and includes everything you need to prepare for the show. If you do not have your login information yet, or have misplaced it, please request it from your account manager.
Who is my account manager?
Your account manager was assigned when your exhibit space was confirmed. This member of the Organizing Committee provides personalized follow-up and supports you as you prepare for the show. If you are not sure who your account manager is, email jortega@ahrexpomexico.com and we will confirm it for you.
What is the official communication channel?
Every Monday, we send an email with important information about your participation, including program reminders, deadlines, documents and key links.
Tip: if our emails are not reaching your inbox, check your spam or junk folder. If the issue continues, contact jortega@ahrexpomexico.com to confirm you are on our distribution list.
Where can I find the official suppliers?
The official supplier list will be available in January 2027.
Does the venue have parking?
Parking information will be available in January 2027.
What does my exhibit space include?
Basic services and operations:
- Basic electrical service: one 110-volt single-phase duplex outlet per 100 ft² (9.3 m²), up to a maximum of six outlets.
- Forklift assistance for machinery up to four tons.
- Red carpet in the aisles.
- General cleaning and security in common areas.
- Temporary storage of crates and empty boxes during show days, subject to venue operating conditions. Exhibitors must remove these materials during move-out, within the established schedule. Please refer to section 8.3 of the AHR EXPO MÉXICO® 2027 Rules and Regulations regarding the security deposit for empty container storage.
Exhibitor tools:
- Online Exhibitor Manual.
- Listing in the printed Exhibitor Directory (information must be submitted by June 30, 2027).
- Exhibitor badges.
- Certificate of participation.
Promotion and business opportunities:
- Promotional programs
- VIP Invitations
- Show Preview
- Email newsletters
- General show advertising
- Preferred discounts with official suppliers
Education and presentation programs:
- The opportunity to take part in the Conference Program organized and coordinated by the ASHRAE Mexico City Chapter.
- New Technologies Theater.
Both require an advance application and are subject to approval and availability.
Professional support: management and support team throughout the show.
Some services and programs are subject to deadlines, availability, approval and operating conditions. See the details and requirements in the Exhibitor Manual, available in January 2027.
What additional benefits can I request at no cost?
You may request the following benefits at no additional cost, only through the Exhibitor Manual and no later than June 30, 2027:
- Royal blue carpet to fit your contracted booth space.
- Pipe-and-drape back wall and side rails in blue and white.
- Booth sign with company name and booth number.
- Basic furniture: one table, two chairs and one wastebasket.
These benefits apply only to 10 × 10, 10 × 20 and 20 × 10 ft booths.
Important, carpet conditions: if you request the carpet and later decide not to use it, you must notify us in writing no later than September 4, 2027. Otherwise, a charge of $2,000.00 MXN plus VAT per 100 ft² (9.3 m²) will apply. The same charge applies if the requested carpet is not used or is covered with another material, such as other carpet, flooring or wood. Requests received after June 30, 2027 will not be considered. Any items not requested on time must be purchased, contracted or rented at the exhibitor's expense.
How do I request these benefits?
Through the ADDITIONAL AND OPTIONAL BENEFITS FOR YOUR BOOTH form, available in the Exhibitor Manual. Deadline: June 30, 2027.
What happens if I do not request these benefits?
Benefits are not provided automatically. If you do not submit the form by the deadline, you will receive only your contracted space with basic electrical service. Deadline: June 30, 2027.
If I do not need any additional benefits, do I still get basic electrical service and the included services?
Yes. The services automatically included with your space are:
- Basic electrical service: one 110-volt single-phase duplex outlet per 100 ft² (9.3 m²) of contracted space, up to a maximum of six outlets per company.
- Move-in assistance: basic material handling and placement of machinery with forklifts up to four tons (see the Shipping and Material Handling section of the Exhibitor Manual).
- Exhibitor Directory: listing in the official printed directory, provided you submit your information by June 30, 2027.
- Exhibitor badges: three badges at no cost for every 10 × 10 ft (3.05 × 3.05 m) space contracted, up to a maximum of 15 badges per company.
- Promotional tools: access to programs such as VIP Invitations, Show Preview, sponsorship opportunities and visibility in pre-show e-newsletters.
Are floor plan dimensions in meters?
No. All official floor plans are in feet.
Where can I check my booth dimensions?
On the 2027 Interactive Floor Plan, as well as on the Exhibit Floor Plan and Technical Floor Plan, which will be available in the Exhibitor Manual in January 2027.
Which forms do I need to complete?
More information in January 2027.
What happens if I do not submit the Company and Product Directory form?
Your company will not appear in the printed 2027 Official Directory. Deadline to submit your information: June 30, 2027.
Can I update my information after submitting it?
More information in January 2027.
Is there a guide to help me prepare?
More information in January 2027.
How many badges come with my space?
You receive three badges for every 10 × 10 ft space contracted, up to a maximum of 15 badges per company, as applicable.
Do I need to register my booth staff?
More information in January 2027.
Badge pickup: Exhibitor Registration Desk, located in Lobby 1.
Hours:
- Sunday, September 19, 2027: 10:00 a.m. to 7:00 p.m.
- Monday, September 20, 2027: 8:00 a.m. to 8:00 p.m.
- Tuesday, September 21, 2027: 9:00 a.m. to 8:00 p.m.
Can I request more badges than my space includes?
More information in January 2027.
How do I ship my materials?
More information in January 2027.
Can I ship brochures, materials or equipment to the venue in advance?
No. Exhibitors are responsible for scheduling deliveries to arrive when their staff, or an authorized person, is on site to receive them.
Can the venue or the Organizing Committee receive packages on my behalf?
No. The exhibitor or an authorized person must receive all packages, shipments, freight, samples or materials intended for the booths. Neither the Organizing Committee nor Centro Banamex will receive or store deliveries before, during or after the show under any circumstances.
When can I set up my booth?
More information in January 2027.
Will there be an area to store empty crates (empties)?
More information in January 2027.
When do I need to remove my materials?
More information in January 2027.
Is there an official supplier for custom booth rentals?
More information in January 2027.
Can I hire my own booth builder?
Yes. You may hire the supplier of your choice, as long as they comply with the show and venue regulations.
Where can I rent additional furniture or décor?
More information in January 2027.
How do I order lead retrieval, booth staff, cleaning and security?
More information in January 2027.
How do I order internet, water, drainage or 220/440 V electrical service?
These services are ordered directly from the venue. More information in January 2027.
What promotional tools are available to me?
Exhibitors have access to a range of promotional tools and opportunities, including the Official Directory, VIP Invitations, Show Preview, E-Newsletters, Official App, New Product Badge, Logos, Banners and Images, Gifts for Visitors program, Promotional Partner program, New Technologies Theater and a variety of sponsorship options.
Is there a cost?
No. The following programs are offered at no cost: VIP Invitations, Promotional Partner program, New Product Badge, Show Preview listing, Official App and New Technologies Theater. Sponsorship options have a cost; for more information, email jortega@ahrexpomexico.com.
Is the attendee database for sale?
No. AHR EXPO MÉXICO® does not sell its attendee database. If you receive an offer like this, be wary and do not make any payment.
Need more help? If you cannot find the answer to your question, please contact your account manager for faster assistance.
WE’RE HERE TO HELP
Our team can answer any question about your participation as an exhibitor. Contact your account manager through your preferred channel.